Roadmap Meeting September 15th 2017 11:30 am AST

• Chair: Kim Pham
• Notes: Rosie Le Faive

Per: Schedule

• Attending: Rosie Le Faive, Melissa Anez, Mark Jordan, David Keiser-Clark, Ann St-Onge, Carrell Jackimiek, Gavin Morris, Jonathan Green, Diego Pino, Jordan Dukart (for Wil Panting)

Agenda

Old Business

• Previous meeting notes
• Islandora Board of Directors: Consider name change for Roadmap Committee as a Technical Advisory Group is formed.
• Review Roadmap Committee Terms of Reference and suggest updates
• Islandora 7.x-1.10
• ISLE Update

New Business

Interest Group Updates

• Documentation IG (Melissa)
• Dev Ops (Gavin)
• Metadata IG (Rosie)
• IR interest group (Bryan)
• Security Interest Group (Rosie)
• Oral Histories Interest Group (Kim)
• UI Interest Group (Rosie?)

CLAW

Islandora Camps

Round Table

Next meeting September 29th:

• Chair: Kim Pham
• Notes: Mark Baggett

Minutes

Old Business

• Islandora Board of Directors: Consider name change for Roadmap Committee as a Technical Advisory Group is formed.

  • The name "Islandora Coordinating Committee" was proposed (among others) and was put up for a vote. Follow-up votes from absent members will be gathered by email.

• Review Roadmap Committee Terms of Reference and suggest updates

  • Some concern about decision making authority around major versions. Does this function belong to the TAG now?
  • This group made the decision about deprecating Islandora 6 and pivoting CLAW from Drupal 7 to 8, but both decisions were made before we had a tech Lead and a TAG.
  • If the authority lies with this group, then it should be made with a lot of consultation with the community and the TAG. The Tag does not have the authority to made these kind of decisions, although it is supposed to advise.
  • An org chart would help. Melissa will draft one for the next meeting.
  • Decisions about version support belongs to the Tech Lead (who's authority isn't that well documented yet because it's still fairly new), who answers to the Board of Directors.
  • For our LSAP procedure, this group still makes the formal decision, but the TAG can advise. This group can initiate that process as needed.
  • Some changes to the TAG Terms of Reference may help to clarify how the two groups interact, but their Terms of Reference have been approved by the Board of Directors and are more work to change. Suggestions are certainly welcome (we just have some extra steps to implement them now). TAG is in the process of forming and the Board is currently nominating members.
  • TAG may also want to look at their own Terms of Reference after they have been in operation for a few months, like this group has done (and is actively doing right now!)
  • The clause about this group forming policies for community conduct is important and should stand alone for emphasis.

• Islandora 7.x-1.10

  • Code freeze should have been today, but issues with travis have pushed things back. Audits are mostly done and the team is full.
  • 42 people on the team
  • Travis issues: Travis CI is our automated testing that runs on every pull request. Travis has made some changes and deprecated a way of testing a specific Ubuntu version. They have moved the default version out and replaced it (with another old version, but less old). All of our php 5.3.3 tests started failing. This is the oldest version we test for (is it even used out there?). Pull requests filing left and right that shouldn't have (minor readme changes, etc) so we couldn't get things in in time for Code Freeze. In exploring this, Diego found other issues. In bringing everything up to the same level, he found other tests that weren't going right (still failing). Would love to take the php 5.3.3 issue to TAG, but it doesn't exist yet.
  • We have a lot of open bugs. We need more developers to work on them.
  • Still on time to release on Halloween

• ISLE Update

  • Reached funding goal for first phase! Common Media (Born Digital) is working with the team on timelines, i.e, how to build, public comment periods. They want it to be as transparent as possible.
  • 17 institutions have put forth funding. Raised justing under $90,000. Next step is to send out messages about public comment period and how it will work.
  • Hoping the project will be complete by the end of February.
  • Prototype development is in beginning phases.
  • Gavin notes that tackling a transition to CLAW is part of the long-term plan and they are trying to make decisions in design to facilitate that move down the line.
  • ISLE should help provide a common platform for the move to CLAW. It's customizable, but still a standard starting point.

Interest Group Updates

• Documentation IG (Melissa)
  • No updates
• Dev Ops (Gavin)
• Last meeting talked a lot about ISLE. Notes
• Metadata IG (Rosie)
  • Met on Monday (no notes yet). Sample mapping for DC to RDF has begun as a sample. Starting with most simple example to help the IG understand the kinds of decisions that will have to be made. Using a Trello board for project management. Following models from Samvera for the spreadsheet.
• IR interest group (Bryan)
  • No updates
• Security Interest Group (Rosie)
  • No updates. Some work on further security concerns in Scholar that have already been partly addressed.
• Oral Histories Interest Group (Kim)
  • meeting notes. Great cross-project interaction with Ben Armintor as guest star.
• UI Interest Group (Rosie?)
  • No updates

CLAW

• Danny and Melissa have both been away this week. Jon Green updates: working through tickets. Starting on Diego's work on API-X. Basically, more progress stemming from the sprint. With Danny away and 7.x.1-10 in release mode, things have been more quiet than typical.

Islandora Camps

• Halifax is on for July 18 - 20
• Zurich is moving to 2019
• Melissa is looking for other options for 2018

Round Table

• Carell: Working with maps and displays. Jared is working with one of Mark Jordan's modules.
• David: Some new members joining ICG. Will announce more when things are confirmed.
• Diego: A lot of pull requests for the release. Also updating Muti-importer. Running some neat workshops in NYC. Unfortunately, METRO is renewing at a lower membership level for 2018 and will no longer have a seat on the Roadmap Committee. Diego will be with us for one more meeting 😢