Coordinating Meeting December 8th 2017 11:30 am AST

• Chair: Anna St.Onge
• Notes: Gabriela Mircea

Per: Schedule

• Attending: Melissa Anez, Anna St.Onge, Gabriela Mircea, Danny Lamb, Mark Jordan, David Keiser-Clark, Jonathan Green, Rosie Le Faive, Carell Jackimiek, William Panting, Jordan Fields, Bryan Brown

Agenda

Old Business

• Previous meeting notes
• LSAP - Islandora Usage Stats Callbacks - results and next steps
• Islandora Org Chart - styling

New Business

• Melissa's leave
  • Agendas & invites
  • Listserv monitors
• Update on OAI-ORE harvesting by Theses Canada - MJ
• Questions:
  • "What license will DGI's Drupal 8 fork of Islandora be licensed under?"
  • "Will the community be able to make PRs on DGI's Drupal 8 fork, as in the Drupal 7 version of Islandora?"

Interest Group Updates

• Documentation IG (Melissa)
• Dev Ops (Gavin)
• Metadata IG (Rosie)
• IR interest group (Bryan)
• Security Interest Group (Rosie)

CLAW

Islandora Camps

Round Table

Next meeting December 22nd

• Chair: Gabriela Mircea
• Notes: Kirsta Stapelfeldt

Meeting notes

Old Business

• Previous meeting notes
  • Mark added link to code4lib presentation
• LSAP - Islandora Usage Stats Callbacks - results and next steps
  • Passed
  • Danni will take it over
• Islandora Org Chart - styling
  • Mark J - https://drive.google.com/file/d/0B6EMDAWm-p57T2dCMmx0RWFLYVFvUzY0V3ZDczIwbU9PQ2Fj/view SFU approved Tony Liu's time to help improve our rough draft
  • Feedback - TAG a bit lower to represent report; size of circles not representing the power; combination of changing the name to Coordinating Committee and adding TAG - distinguishing from coordination committee; the role of the coordinating committee not representative; this is what we agreed on https://drive.google.com/file/d/0B6EMDAWm-p57VnhxVmdmaFNVd3M/view; visual cue to address the issue of who do I contact about this; If this group is wanting to make some changes, then we can't vote until we work out the required changes; decide on the changes we want
  • Rosie Le Faive - make the TAG bubble look less important than the Coordinating bubble; Mark J - if approved, how do we implement it - suggest a scale
  • TAG bubble smaller and lower it
  • Melissa - Easy proposal: Add an encompassing bubble representing the Islandora Community, around the whole chart - we agreed on it
  • Mark - have a few sentences as a caption for the diagram to explain it
  • Dotted lines - to be left as they are
  • Rosie - the text in the committers bubble is confusing, could it make more clear that "islandora 7.x committers" and "islandora claw committers" are two different things?; add a / or | to differentiate; Proposal: “make it more clear that 7.x Committers and CLAW Committers are two different groups”
  • The size of the Board of Directors bubble - stays as is
  • David - adding small bubbles around to represent community institutions - feedback: would be too busy and not representing all institutions - idea dropped
  • David - maybe add to the big surrounding bubble, on the curvature, some text to explain the larger group of users/community members/installations; feedback: good idea; Mark asked for suggestions for text; David suggested to open it to the community - sperate project led by Melissa and add it later on; for now we will add "Islandora Community + Installations (higher education, organizations, and more)" - voted on and passed

New Business

• Melissa's leave

  • Melissa will be away until 4 June 2018. Dany and Mark J are going to help out and cover off some of her responsibilities while she's away.
  • Agendas & invites
    • Melissa has already created stub agendas in git hub for the next six months
    • The chair will take the responsibility for population of agendas and ensuring invites go out
    • Anyone in the group can start the call
    • Invites - Melissa will send calendar invites for all the meetings to June
    • Melissa will document voting procedures, so the chair can be clear on how to handle absent members, etc.
  • Listserv monitors
    • Need volunteers for list-serv monitoring (only about 2-3 messages on average) to approve posts within 24 hours. Mark Jordan, John Green and Anna St.Onge are willing to step forward in this role. Will follow up with Melissa to get that sorted.
    • Question about general questions that we would not want to distract Dany with. Should be posted to Google Groups or posed to Mark Jordan. Questions for the Islandora Foundation should also be directed to Danny and Mark
    • Question about the CofC: who is monitoring? Dany. What if the complaint is about Dany? Committee will sort out a contingency plan.

• Update on OAI-ORE harvesting by Theses Canada - MJ * LAC has been non responsive about the tech specs about harvesting (if you provide the data, we'll comment on it). MJ has been speaking with UofA to start creating a solution. Others interested in joining? Get in touch (Rosie is interested). MJ will open a ticket and proceed from there.

• Questions (for DGI):

  • "What license will DGI's Drupal 8 fork of Islandora be licensed under?" * Licensing for Drupal remains the same, there's no choice there is only [DPL v plus?] *sorry didn't catch that part accurately
  • "Will the community be able to make PRs on DGI's Drupal 8 fork, as in the Drupal 7 version of Islandora?" * WP: absolutely, DGI is happy to accept pull requests to all our open repos [still more to do]

Interest Group Updates

• Documentation IG (Melissa)
• Dev Ops (Gavin)
• Metadata IG (Rosie)
• IR interest group (Bryan)
• Security Interest Group (Rosie)

CLAW

Islandora Camps

Round Table

Next meeting December 22nd

• Chair: Gabriela Mircea
• Notes: Kirsta Stapelfeldt