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0014 Access Policy Grouping | ||
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Status | ||
****** | ||
**Accepted** Feb 2024 | ||
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Context | ||
******* | ||
The enterprise-access service needs to allow for the flexibility to control and distribute subsidy access policies to | ||
custom subsets of learners. The subdivision of access policies will improve user management and budgeting from an admin | ||
perspective, as well as add support for personalization to the learner experience down the line. While it is not | ||
the responsibility of the service to house the grouping of learners, an access policy must take into account the | ||
existence of related subsets when determining if a subsidy is redeemable by an individual learner. | ||
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Decision | ||
******** | ||
The ``SubsidyAccessPolicy`` model will adopt a new, nullable UUID field: `enterprise_group_uuid`. This field will be | ||
read and factored in at time of calculating redeemability of an individual policy for a learner. The intention is for | ||
every new access policy to have an assigned group. | ||
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How the systems will interact with one another | ||
++++++++++++++++++++++++++++++++++++++++++++++ | ||
Upon provisioning a new access policy budget for a customer, the service will make a POST request to edx-platform to | ||
create a new ``EnterpriseGroup`` record. On successful response, the enterprise-access service will write the returned | ||
UUID of the newly created group to the access policy `enterprise_group_uuid` field. | ||
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``SubsidyAccessPolicy``'s `can_redeem()` method already makes a request to edx-platform for | ||
`enterprise_contains_learner()` in which `lms_user_id` and `enterprise_customer_uuid` are provided to confirm | ||
a learner's membership with the associated organization. Now, `enterprise_group_uuid` will be optionally supplied by | ||
`can_redeem()` if it exists on the individual policy record. This value will further filter down the list of learners | ||
that have access to the subsidy linked to a policy. | ||
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Consequences | ||
************ | ||
`can_redeem()` will introduce new behavior that will result in situations where learners of an organization may be | ||
denied from redeeming an access policy. However, this will be backwards compatible behavior where the lack of group | ||
architecture will expand, and maintain previous availability. It's important to consider the downstream effects of and | ||
the consumers of the `can_redeem()` method, namely the `/credits-available/` API endpoint. This view will now only | ||
return available policies tied to groups which the learner is a member of, instead of all available policies under the | ||
organization. |