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Decision-making guide's voting and quorum standard #227

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Aug 28, 2024
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Decision-making guide's voting and quorum standard #227

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Expand Up @@ -18,7 +18,7 @@ Depending on the council, decisions may be proposed by members of the council or

**Calling a vote.** When the discussion matures during the consensus-seeking phase, any member of the council can call the matter to a vote. When that member (the sponsor) calls the vote, they shall summarize the proposal in its current form for the entire council. After the proposal is seconded by another member of the council, members have seven days to vote. The council may consider longer voting periods as necessary for special circumstances, or _shorter periods only if all voting members are present_. The decision will be determined by a simple majority of non-blank votes for binary decisions (i.e., approving a proposal) and ranked choice for multi-class decisions (one among many, or several among many). The sponsor may update the proposal at any point during the voting period, in which case the voting period will be reset.

**Voter participation and quorum.** All members of a council are required to participate in at least 2/3 of formal votes of that council per calendar year (councils can decide how to account for the specifics of this in low-activity projects, etc.). Members that have not met the 2/3 vote participation threshold for a year will automatically be asked to step down at the end of that year. Those individuals remain eligible to rejoin the council in the future as they become available to participate at the required level. The quorum for all formal votes will be 50% and a "blank" option will always be included, with the "blank" option counting towards the quorum but not included in totals for calculating results.
**Voter participation and quorum.** All members of a council are required to participate in at least 2/3 of formal votes of that council per calendar year (councils can decide how to account for the specifics of this in low-activity projects, etc.). Members that have not met the 2/3 vote participation threshold for a year will automatically be asked to step down at the end of that year. Those individuals remain eligible to rejoin the council in the future as they become available to participate at the required level. The quorum for all formal votes will be 50% and a "blank" option will always be included, with the "blank" option counting towards the quorum but not included in totals for calculating results. The participation and quorum figures in this guide should be considered a minimum standard, individual councils may decide to adopt more stringent rules if appropriate.

**Recording.** Once a decision has been made during the consensus-seeking phase or by a formal vote, the council will record the decision, e.g., in Team Compass issues for councils whose workflow is on GitHub or other equivalent and publicly visible mechanisms.

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