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Get ODK rep now provides agenda items #6

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Get ODK rep now provides agenda items #6

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Update STANDARD-OPERATING-PROCEDURES.md
yanokwa Nov 2, 2022
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Update STANDARD-OPERATING-PROCEDURES.md
yanokwa Jul 5, 2023
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27 changes: 10 additions & 17 deletions STANDARD-OPERATING-PROCEDURES.md
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Expand Up @@ -8,8 +8,8 @@
- [Zoom Meeting Room](https://us06web.zoom.us/j/84959312841?pwd=eEt3a2tKMy9sZG5zQXZBRzhFVThzUT09)

### Product
- [Roadmap](https://github.com/getodk/roadmap/projects/1)
- ODK Repos: [Collect](https://github.com/getodk/collect), [Central](https://github.com/getodk/central), [Docs](https://github.com/getodk/docs), [ODK XForms](https://github.com/getodk/xforms-spec)
- [Roadmap](https://getodk.org/roadmap)
- Core Repos: [Collect](https://github.com/getodk/collect), [Central](https://github.com/getodk/central), [Docs](https://github.com/getodk/docs), [ODK XForms](https://github.com/getodk/xforms-spec)
- Ecosystem Repos: [XLSForm](https://github.com/xlsform), [Enketo](https://github.com/enketo)

### Governance
Expand All @@ -21,8 +21,6 @@
- [Meeting Facilitator Checklist](#meeting-facilitator-checklist)
- [Meeting History](https://docs.google.com/spreadsheets/d/1xD44Km1p0LXoIjBkGxolPvkhq7OXlxA28CN2LKrsT2A/edit#gid=0)
- [TAB Parking Lot](https://docs.google.com/spreadsheets/d/1_vEWH9OFibkC2DuTe7nfy37SgEVLDFI8stGdZKDE5AE/edit#gid=0)
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should the link to the TAB Parking Lot be removed as well?

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oh, i see down below it's still actively referenced

- [TAB Forum Category](https://forum.getodk.org/c/governance/tab)
- [TAB Forum Tag](https://forum.getodk.org/tags/tab)

For more details on the TAB's responsibilities, see the [TAB governance](https://github.com/getodk/governance/blob/master/TAB-GOVERNANCE.md) approved on Nov 7, 2017.

Expand All @@ -43,9 +41,9 @@ The TAB engages in various sorts of communication with different audiences. Is i

The TAB meets every four weeks for 1 hour. Meetings are open for non-TAB members to listen. See meeting announcements for dates and times.

Meetings are led by a rotating facilitator. The facilitator is responsible for generating an agenda (see below). Anyone can propose agenda items by commenting on the meeting announcement post.
Meetings are led by a rotating facilitator. The Get ODK representative is responsible for generating an agenda (see below). Anyone can propose agenda items by commenting on the meeting announcement post.

The agenda includes time caps for each item. A time keeper is selected at the beginning of each meeting and is responsible for stopping discussion when time is up.
The agenda includes time caps for each item. The facilitator is responsible for stopping discussion when time is up.

The TAB uses [consensus-seeking decision-making](https://en.wikipedia.org/wiki/Consensus-seeking_decision-making). When an agenda item has appeared to reach consensus, the facilitator asks for any dissent. If there is dissent, a vote on the issue can be called by any member.

Expand Down Expand Up @@ -111,30 +109,25 @@ At least one week before the meeting:
1. Create a new page (Cmd+Enter or Insert > Break > Page Break) for the meeting.
1. Copy the agenda template, found at the very bottom of the document, to that page.
1. Copy action items from the previous meeting into the new agenda for follow up.
1. If any items from the previous meeting agenda require more discussion, consider adding them to the current meeting or the parking lot.
1. Look at the [parking lot](https://docs.google.com/spreadsheets/d/1_vEWH9OFibkC2DuTe7nfy37SgEVLDFI8stGdZKDE5AE/edit#gid=0) for potential agenda items.
1. If any items from the previous meeting agenda require more discussion, consider adding them to the current meeting or the [parking lot](https://docs.google.com/spreadsheets/d/1_vEWH9OFibkC2DuTe7nfy37SgEVLDFI8stGdZKDE5AE/edit#gid=0).
1. Ask the Get ODK representative for any other agenda items.
1. For substantive agenda items:
1. list the goal(s) of the discussion and any things participants should do to prepare for it.
1. Check in with the presenter to ensure they are ready to present and get a feel for what the discussion will consist of. This ensures you can facilitate it well.
1. Create a thread for the meeting on the [forum](https://forum.getodk.org/).
1. Title: ODK TAB Call - YYYY-MM-DD
1. Title: ODK TAB Call - YYYY-MM-DD @ 1700 UTC
1. Category: Development
1. Tags: `tab`, `tab-meeting`
1. Date/Time: Date and time of the call. Time is always 17:00 UTC.
1. Content:
```
These calls bring together the Technical Advisory Board for the ODK suite (@TAB) to discuss roadmaps, working groups, and other issues of technical governance. Everyone is welcome to come to these calls, but only TAB members may talk.

The calls are held every four weeks on [Zoom](https://us06web.zoom.us/j/84959312841?pwd=eEt3a2tKMy9sZG5zQXZBRzhFVThzUT09). We put the agenda and recording of every call [in this document](https://docs.google.com/document/d/1KdUeiryViiPyiG8ajDC_snxSzDBBb-kwNauHvD_chfA).
The calls are held every fourth Wednesday @ 5 pm UTC on [Zoom](https://us06web.zoom.us/j/84959312841?pwd=eEt3a2tKMy9sZG5zQXZBRzhFVThzUT09). We put the agenda and recording of every call [in this document](https://docs.google.com/document/d/1KdUeiryViiPyiG8ajDC_snxSzDBBb-kwNauHvD_chfA).

Our next call will be Wed, ENTER_DATE_ONLY_HERE. The meeting time should be shown in your timezone above.

The agenda is tentatively as follows:
The upcoming tentative agenda is as follows:

PASTE_AGENDA_HERE

The agenda can also be seen in the [agenda document](https://docs.google.com/document/d/1KdUeiryViiPyiG8ajDC_snxSzDBBb-kwNauHvD_chfA/edit#)

If there are topics you would like to add to the TAB's agenda, please comment below. :point_down:
```
1. Monitor the meeting thread for any agenda item requests, adjusting the agenda as needed. If something from the thread doesn’t make it into the meeting, put it in the parking lot.
Expand All @@ -148,7 +141,7 @@ At least one week before the meeting:

1. Remind @yanokwa to make the meeting recording public.
1. Add an entry to the [meeting history list](https://docs.google.com/spreadsheets/d/1xD44Km1p0LXoIjBkGxolPvkhq7OXlxA28CN2LKrsT2A/edit#gid=0).
2. Review next meeting time. Ask @yanokwa to update calendar invite time and invitees when necessary.
1. Review next meeting time. Ask @yanokwa to update calendar invite time and invitees when necessary.

## Asset Ownership

Expand Down