Automatically compute a reasonable on-call schedule for your team using a declarative constraint-based approach.
This tool is designed to help teams with a reasonably complex on-call schedule quickly and consistently generate a reasonable, fair, schedule without the manual legwork of needing to manually handle exceptions for holidays, sick-days etc.
- Supports Variable On-Call Schedules which can have arbitrary cycle lengths and constraints like which days of the week they cover, and which hours of the day they run for.
- Allows for complex availability constraints which can be applied to individual engineers, including periods of unavailability, days of the week they are unable to cover, etc.
- Fairness is computed as the amount of time that a given engineer is on-call, and the tool will attempt to generate a schedule that is as fair as possible at any given point in time (see the Factors section for more info).
- Manages Workload and Recovery by ensuring that engineers don't, wherever possible, perform back-to-back shifts and that they get time between shifts to recover (while ensuring fairness in the face of holidays etc).
- Stable Output ensures that you can run the tool multiple times and receive the same output each time, allowing it to be used incrementally without impacting the schedule unless changes need to be made for new constraints.
$ on-call --config .\examples\3-day.yaml --start 2023-01-01 --end 2023-12-30 --debug --format jsonYou can specify the output format using the --format flag. The following formats are supported:
human- Outputs the schedule as a human-readable list of shiftsjson- Outputs the schedule as a JSON objectcsv- Outputs the schedule as a CSV filenone- Outputs only the statistics about the schedule (useful for verifying fairness)
The tool works by generating a sequence of time slots that a given on-call rotation needs to fill and incrementally comparing this against the availability and cost of placing each engineer on-call for that shift slot. We take into consideration a range of Factors to determine this cost function, including the amount of time an engineer has been on-call relative to the rest of the team, how recently they were on-call, and whether they will be able to cover the full shift length. These allow us to then select the engineer best positioned to cover the shift, and then repeat the process for the next shift slot.
NOTE Because this is a forward-only algorithm, it does not guarantee optimality and will not (for example) schedule a suboptimal engineer for a shift to ensure better optimality for a future shift.
This factor is used to try and ensure that engineers do not cover back-to-back shifts, as this is a common source of burnout and anxiety. If an engineer was the most recent on-call for a schedule, they will be assigned a substantially higher cost, ensuring that they are only placed on-call if there is no alternative.
This factor is computed as the amount of time that a given engineer has been on-call relative to the person on the team who has the lowest amount of on-call time. By attaching a higher cost to placing a given engineer on-call when they have already been on-call for a longer period of time, we ensure that the workload is more evenly distributed across the team.
This particular factor helps greatly when engineers take time off, as it ensures that the engineer will make up the time when they return to work (assuming they are available to cover the shift, and without violating the other constraints).
We attempt to ensure that engineers are assigned to shifts that they are able to cover in their entirety wherever possible. This constraint can, however, be violated if there is no better option available, for example if one of your engineers is unable to cover on-call on Fridays (in which case they will be assigned on-call for the rest of the week and another engineer will be assigned to cover that Friday).
Giving engineers time to recover between shifts is not only important to help manage burnout, it is also important to ensure that they have time to focus on engineering work. We attempt to maximize the time between shifts for each engineer, assigning engineer who have been off-call the longest before those who have been off-call for a shorter period of time (all other things being equal).
The tool requires that you specify your on-call rotation in a YAML file like the following. This file specifies the length of your on-call rotation (which is the number of days that each engineer is on-call for), and a set of constraints that the schedule must adhere to.
At the schedule level, your constraints determine the time slots that require on-call coverage, and will commonly restrict the hours of the day that are to be covered, or the days of the week that require coverage - however you can also specify periods that do not require on-call coverage if you wish.
At the human level, you can specify a set of constraints that apply to each engineer. These are most commonly used to declare the time that the engineers are unavailable (due to planned leave), but can also be used to restrict the days of the week that they will cover on-call (if you have part time employees, or people whose situations require them to be less available on certain days).
shiftLength: 1 # A new shift starts every day
constraints:
- !DayOfWeek [Mon, Tue, Wed, Thu, Fri] # Shifts cover weekdays only
- !TimeOfDay # And run from 08:00 to 16:00 on those days
start: 08:00:00
end: 16:00:00
humans:
[email protected]:
constraints:
- !DayOfWeek [Mon, Wed, Fri] # Alice is only available on Mondays, Wednesdays and Fridays
[email protected]:
constraints:
- !Unavailable # Bob is taking vacation between these dates
start: 2023-01-01
end: 2023-01-07
[email protected]: # Claire has no availability restrictions, but had previously covered extra shifts totalling 36 hours
priorWorkload: 36# Run the on-call tool to generate a schedule from the start of December until March
$ on-call --config .\examples\3-day.yaml --start 2023-01-01 --end 2023-12-30Humans:
[email protected]:
- always available
[email protected]:
- unavailable from 2023-02-09 to 2023-02-17
[email protected]:
- unavailable from 2023-01-01 to 2023-01-07
[email protected]:
- available on Mon, Wed, Fri,
[email protected]:
[email protected]:
Workload: (min: 336, avg: 346, max: 352)
[email protected]: 352 hours
[email protected]: 352 hours
[email protected]: 352 hours
[email protected]: 344 hours
[email protected]: 344 hours
[email protected]: 336 hours
Longest shift: (min: 16, avg: 22, max: 24)
[email protected]: 24 hours
[email protected]: 24 hours
[email protected]: 24 hours
[email protected]: 24 hours
[email protected]: 24 hours
[email protected]: 16 hours
Shift length histogram:
64 | 24 hours
46 | 8 hours
10 | 16 hours
Schedule:
2023-01-02 08:00:00 - 2023-01-02 16:00:00: [email protected]
2023-01-03 08:00:00 - 2023-01-03 16:00:00: [email protected]
2023-01-04 08:00:00 - 2023-01-04 16:00:00: [email protected]
2023-01-05 08:00:00 - 2023-01-05 16:00:00: [email protected]
2023-01-06 08:00:00 - 2023-01-06 16:00:00: [email protected]
2023-01-09 08:00:00 - 2023-01-09 16:00:00: [email protected]
2023-01-10 08:00:00 - 2023-01-10 16:00:00: [email protected]
2023-01-11 08:00:00 - 2023-01-11 16:00:00: [email protected]
2023-01-12 08:00:00 - 2023-01-12 16:00:00: [email protected]
2023-01-13 08:00:00 - 2023-01-13 16:00:00: [email protected]
2023-01-16 08:00:00 - 2023-01-16 16:00:00: [email protected]
2023-01-17 08:00:00 - 2023-01-17 16:00:00: [email protected]
2023-01-18 08:00:00 - 2023-01-18 16:00:00: [email protected]
2023-01-19 08:00:00 - 2023-01-19 16:00:00: [email protected]