Data and history retention edits

docs/manage-projects/io-data-storage.md

@@ -6,29 +6,22 @@ In the "Data Storage" section of your Project `Settings`, you can configure what
 you'd like OpenFn to do with the actual _data_ (`Inputs` and `Outputs`) that are
 processed (or produced) by your workflow runs.
 
-Users may configure OpenFn to temporarily store data (e.g., forms fetched from
-CommCare mobile app) so that transactions can be easily troubleshot and
-rectified in case of errors (e.g., destination DHIS2 system is down, or a
-database constraint/validation blocks a data import). Data retention periods
-have a default time period set by the OpenFn super admin, but can be modified
-according to a specific project's requirements.
-
 ### Why would I store input/output data along with run logs?
 
 Users may configure OpenFn to temporarily store data (e.g., forms fetched from
 CommCare mobile app) so that transactions can be easily troubleshooted and
 rectified in case of errors (e.g., destination DHIS2 system is down, or a
 database constraint/validation blocks a data import). Data retention periods
-have a default time period set by the OpenFn super admin, but can be modified
-according to a specific project's requirements.
+have a default time period set by the OpenFn instance administrator, but can be
+modified according to a specific project's requirements.
 
 One of the most powerful features of the platform is the ability to "replay"
-Work Orders. In the scenario where you have a multi-step workflow (e.g., get
+work orders. In the scenario where you have a multi-step workflow (e.g., get
 data from Database, transform & map the data, and import to your Health
 Information System), this temporary data storage allows OpenFn administrators to
-quickly troubleshoot failed Work Orders and "re-try" the workflow from the
+quickly troubleshoot failed work orders and "re-try" the workflow from the
 failed step, rather than re-running the workflow from the very beginning. This
-allows administrators to reprocess the failed Work Orders without having to
+allows administrators to reprocess the failed work orders without having to
 fetch (or re-send) the data (Inputs) from a source system.
 
 ### Why would I chose to _NOT_ store input/output data?
@@ -53,13 +46,13 @@ pipelines.
 ### Export History
 
 Users can also export all work orders and their associated artefacts (runs,
-steps, runsteps, input and output data clips) in a project. Work order
-history export is managed at a project level and available to all collaborators (viewer,
+steps, runsteps, input and output data clips) in a project. Work order history
+export is managed at a project level and available to all collaborators (viewer,
 editor, admin, owner) in a project.
 
 #### How to export work order history
 
-To export Work Order history for your project, open the project and click on
+To export work order history for your project, open the project and click on
 `History` on the side menu. On the History page, scroll to the bottom of the
 work order history table and click on the cloud icon (see image below).
 
@@ -70,22 +63,22 @@ If confirmed, a background process will be initiated for the export.
 
 ![Confirm export](/img/confirm_export.png)
 
-When the export is complete, an email will be sent to your OpenFn user's associated 
-email address.
+When the export is complete, an email will be sent to your OpenFn user's
+associated email address.
 
 :::info FOR LOCAL DEPLOYMENTS
 
 For local deployments, OpenFn uses Swoosh as a mailbox service for development
 purposes and can access the mailbox via http://localhost:4000/dev/mailbox. You
-can substitute localhost:4000 to match the port hsoting your OpenFn instance.
+can substitute localhost:4000 to match the port hosting your OpenFn instance.
 
 :::
 
 #### Managing Exports
 
-Users can view all history exports via the `History Exports`
-page in the project settings. Click on `Settings` on the side menu and click on
-`History Exports` to see the list of work order exports in your project.
+Users can view all history exports via the `History Exports` page in the project
+settings. Click on `Settings` on the side menu and click on `History Exports` to
+see the list of work order exports in your project.
 
 On the `History Export`s page, you will see the list of exports showing your
 latest request and previous requests with the other information such as
@@ -95,8 +88,8 @@ filename, date of export, user who requested the export and the status.
 
 :::caution Configuring storage for exports
 
-OpenFn instance administrators can configure the storage for work order exports for
-local deployments. OpenFn currently supports local storage and Google Cloud
+OpenFn instance administrators can configure the storage for work order exports
+for local deployments. OpenFn currently supports local storage and Google Cloud
 Storage as destinations for exporting work orders.
 
 :::

docs/manage-projects/retention-periods.md

@@ -25,6 +25,8 @@ month or 90-days) to reduce data storage costs or to limit their data footprint.
 
 ### What happens when old work orders, runs, logs, or dataclips get removed?
 
-If you've configured any automatic data exports or archiving, you can still
-access your history in those CSVs, but all history will be removed from the
-OpenFn platform.
+All history is removed from OpenFn and cannot be accessible on the platform. If
+you have previously requested
+[work order history exports,](/documentation/manage-projects/io-data-storage?_gl=1*1x5ctqh*_gcl_au*MTE3Njc2MDkyMC4xNzI0MjQzMTAwLjY0NTI0ODAyMC4xNzI3MTY5OTM5LjE3MjcxNjk5NDA.#export-history)
+you'll still be able to access exported CSVs via the history export page in
+project settings.