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take-out-the-trash-in-gmail.json
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take-out-the-trash-in-gmail.json
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{
"schema_version": 4,
"name": "Take out the trash in Gmail",
"description": "Permanently delete or move a message to the trash in Gmail by submitting a username, external Message-ID, and removal action type. \n\ntags: Google, Intermediate, Email\nicons: google, ✉️, 🗑\nvisibility: public",
"guid": "cf0f7e3d8c8b8dee11eaf903472b36fb",
"slug": "take_out_the_trash_in_gmail",
"exported_at": "2022-07-11T17:25:26Z",
"agents": [
{
"type": "Agents::WebhookAgent",
"name": "User-Message Details Input",
"disabled": false,
"guid": "bba0db48c9ca2d87f9ecfd503a73da8d",
"options": {
"path": "a8ae0e1e69153e428ab4cb7c33df7e7b",
"secret": "e63978411e9f2fea3afdb05a0be12889",
"verbs": "get,post"
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Search for Messages by External Message-ID",
"disabled": false,
"guid": "1e00568b9b03ff83f9f7254d7b35e11b",
"options": {
"url": "https://www.googleapis.com/gmail/v1/users/<<user_message_details_input.body.user_email>>/messages",
"content_type": "json",
"method": "get",
"payload": {
"q": "rfc822msgid:\"<<user_message_details_input.body.message_id>>\"",
"includeSpamTrash": "TRUE"
},
"headers": {
"Authorization": "Bearer <<get_gsuite_dwd_token.access_token>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Bulk Delete messages",
"disabled": false,
"guid": "c56b08a683540e81ec9a1aaa0339c0d1",
"options": {
"url": "https://www.googleapis.com/gmail/v1/users/<<user_message_details_input.body.user_email>>/messages/batchDelete",
"content_type": "json",
"method": "post",
"payload": {
"ids": "=format_internal_ids_list.message"
},
"headers": {
"Authorization": "Bearer <<get_gsuite_dwd_token.access_token>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::EventTransformationAgent",
"name": "Format Internal IDs List",
"disabled": false,
"guid": "431d5b40a1d0d1d47a22dd4d4de5e686",
"options": {
"mode": "message_only",
"payload": {
"message": "=MAP(search_for_messages_by_external_message_id.body.messages, \"id\")"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::TriggerAgent",
"name": "Purge",
"disabled": false,
"guid": "f9b0575e47c074ed8b603072aec16701",
"options": {
"rules": [
{
"type": "field==value",
"value": "Delete Permanently",
"path": "<<user_message_details_input.body.removal_type.first>>"
}
]
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::TriggerAgent",
"name": "Send to Trash",
"disabled": false,
"guid": "f5be0e141433b2ba4fc6883807445f54",
"options": {
"rules": [
{
"type": "field==value",
"value": "Send To Trash",
"path": "<<user_message_details_input.body.removal_type.first>>"
}
]
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::TriggerAgent",
"name": "Results Present",
"disabled": false,
"guid": "3d86e6643522248eb322eb9a48487e94",
"options": {
"rules": [
{
"type": "field>=value",
"value": "1",
"path": "<<search_for_messages_by_external_message_id.body.resultSizeEstimate>>"
}
]
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Bulk Move to Trash",
"disabled": false,
"guid": "4308a31b4b382a7e24e52a85ae3cc8e4",
"options": {
"url": "https://gmail.googleapis.com/gmail/v1/users/<<user_message_details_input.body.user_email>>/messages/batchModify",
"content_type": "json",
"method": "post",
"payload": {
"ids": "=format_internal_ids_list.message",
"removeLabelIds": "INBOX",
"addLabelIds": "TRASH"
},
"headers": {
"Authorization": "Bearer <<get_gsuite_dwd_token.access_token>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::GroupAgent",
"name": "Get GSuite DWD Token",
"disabled": false,
"guid": "284b9237bd6d7bee2437dcf9f1a27371",
"options": {
"payload": {
"user_message_details_input": "=user_message_details_input"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null,
"group": {
"schema_version": 4,
"name": "",
"description": null,
"guid": "29c90b0e92e10b0c05f778af56f8068a",
"slug": null,
"exported_at": "2022-07-11T17:25:26Z",
"agents": [
{
"type": "Agents::EventTransformationAgent",
"name": "Service Account Details",
"disabled": false,
"guid": "afd264ca3864d3c1cfc5ec12c9ce8615",
"options": {
"mode": "message_only",
"loop": false,
"payload": {
"userid": "<<input.payload.user_message_details_input.body.user_email>>",
"service_account_email": "<<RESOURCE.gsuite_service_account>>",
"scope": "https://mail.google.com"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Request access token",
"disabled": false,
"guid": "0ce13b5c7450b3c5d2690152e3541961",
"options": {
"url": "https://www.googleapis.com/oauth2/v4/token",
"content_type": "form",
"method": "post",
"payload": {
"grant_type": "urn:ietf:params:oauth:grant-type:jwt-bearer",
"assertion": "<<sign_jwt.bearer>>"
},
"log_error_on_status": []
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::EventTransformationAgent",
"name": "Create claimset",
"disabled": false,
"guid": "26658b92ac21051c5f8a22546dd976ea",
"options": {
"mode": "message_only",
"payload": {
"jwt_claim": "<<LOCAL.claim>>"
},
"local": {
"iss": "=service_account_details.service_account_email",
"sub": "=service_account_details.userid",
"scope": "=service_account_details.scope",
"aud": "=\"https://www.googleapis.com/oauth2/v4/token\"",
"exp": "<<PLUS(DATE(\"now\", \"%s\"), 3600)>>",
"iat": "<<DATE(\"now\", \"%s\")>>",
"claim": "{\"iss\":\"<<LOCAL.iss>>\",\"sub\":\"<<LOCAL.sub>>\",\"aud\":\"<<LOCAL.aud>>\",\"scope\":\"<<LOCAL.scope>>\",\"exp\":<<LOCAL.exp>>,\"iat\":<<LOCAL.iat>>}"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::EventTransformationAgent",
"name": "Sign JWT",
"disabled": false,
"guid": "e7594e25130b1837ff26266cef2f301b",
"options": {
"mode": "message_only",
"payload": {
"bearer": "<<JWT_SIGN(create_claimset.jwt_claim, LOCAL.secret)>>"
},
"local": {
"secret": "<<CREDENTIAL.gsuite_dwd_key>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::GroupInputAgent",
"name": "Input",
"disabled": false,
"guid": "53bb143889d494963dfb9d8f254ef073",
"options": {
"options": [
{
"name": "Payload",
"type": "OBJECT",
"description": "The payload to send to the group"
}
]
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::GroupOutputAgent",
"name": "Output",
"disabled": false,
"guid": "32e3c52da033f62f278c1f3ab3a6ee84",
"options": {
"payload": {
"access_token": "<<request_access_token.body.access_token>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
}
],
"diagram_notes": [],
"links": [
{
"source": 0,
"receiver": 2
},
{
"source": 1,
"receiver": 5
},
{
"source": 2,
"receiver": 3
},
{
"source": 3,
"receiver": 1
},
{
"source": 4,
"receiver": 0
}
],
"diagram_layout": "{\"afd264ca3864d3c1cfc5ec12c9ce8615\":[300,210],\"0ce13b5c7450b3c5d2690152e3541961\":[300,480],\"26658b92ac21051c5f8a22546dd976ea\":[300,300],\"e7594e25130b1837ff26266cef2f301b\":[300,390],\"53bb143889d494963dfb9d8f254ef073\":[300,60],\"32e3c52da033f62f278c1f3ab3a6ee84\":[300,585]}"
}
},
{
"type": "Agents::SendToStoryAgent",
"name": "Send to Story Action",
"disabled": false,
"guid": "d744d9bcd142a5b10a1646642fb381f7",
"options": {
"story": "<<STORY.take_out_the_trash_in_gmail>>",
"payload": {
"user_email": "[email protected]",
"message_id": "<some-msg-id@exampledotcom>",
"removal_type": "\"Send To Trash\"\" or \"Delete Permanently\" (Remove Quotes)"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::EventTransformationAgent",
"name": "Results",
"disabled": false,
"guid": "f2a13a52eb612b761ed6a21642140db2",
"options": {
"mode": "message_only",
"loop": false,
"payload": {
"success": "true",
"message": "The message matching the provided Message-ID was moved to Trash in the user's account."
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::EventTransformationAgent",
"name": "Results",
"disabled": false,
"guid": "59f872701f92d23241a0f27b9ecbcd8d",
"options": {
"mode": "message_only",
"loop": false,
"payload": {
"success": "true",
"message": "The message matching the provided Message-ID was permanently deleted from the user's account."
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::EventTransformationAgent",
"name": "Results",
"disabled": false,
"guid": "44db083a84aac4f29448847ebb2884ee",
"options": {
"mode": "message_only",
"loop": false,
"payload": {
"success": "false",
"message": "No messages matching the provided Message-ID exist in the user's account."
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::EmailAgent",
"name": "Email Admin Summary-Results",
"disabled": false,
"guid": "a7f67c0c9722b68719f177d7a2bc770f",
"options": {
"recipients": [
],
"subject": "GSuite Trash-Purge Story Results",
"body": "<b>Request</b><br />\nUser's Email: <<user_message_details_input.body.user_email>><br />\nMessage-ID: <<HTML_ENCODE(user_message_details_input.body.message_id)>><br />\nRemoval Type: <<user_message_details_input.body.removal_type>><br />\n<br />\n<<results.message>>"
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::TriggerAgent",
"name": "No Results",
"disabled": false,
"guid": "e827a51619cf1831c5e435dcc4265c72",
"options": {
"rules": [
{
"type": "field==value",
"value": "0",
"path": "<<search_for_messages_by_external_message_id.body.resultSizeEstimate>>"
},
{
"type": "field==value",
"value": "401",
"path": "<<search_for_messages_by_external_message_id.status>>"
}
],
"must_match": 1
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
}
],
"diagram_notes": [
{
"content": "# GSuite - [Relevant Blog](https://www.tines.com/blog/interacting-with-gmail-mailboxes)\n\n\n- [ ] Create a new Project in the [Google Cloud Console](https://console.cloud.google.com/)\n- [ ] Enable the Gmail API under the hamburger menu -> APIs & Services -> Library\n- [ ] Create a new Service Account under the hamburger menu -> APIs & Services -> Credentials\n- [ ] Create a new `Key` within this Service Account, and download the JSON file containing important information.\n- [ ] Make note of the ID of this Service Account. This will be a long numeric value viewable within the Service Account under `Credentials`.\n- [ ] Log into the [GSuite Admin Portal](https://admin.google.com/)\n- [ ] Navigate to Security -> API Controls -> Manage Domain-Wide Delagation, and hit `Add New`.\n- [ ] Enter in the Service Account ID, and the scope `https://mail.google.com`",
"position": [
855.0,
-60.0
],
"guid": "7528b62fe79833e0199a365a708a9dde",
"width": null
},
{
"content": "# Other\n- [ ] Update Recipients field in 'Email Admin Results' Action.",
"position": [
855.0,
690.0
],
"guid": "a15b2f1e3e91fe224e9e5abb5a73af89",
"width": null
},
{
"content": "# Story Requirements",
"position": [
855.0,
-120.0
],
"guid": "63b5eed2bacb9064d1aade277f220a50",
"width": null
},
{
"content": "# Tines\n\n# Credentials\n- [ ] .CREDENTIAL.gsuite_dwd_key - Use the Private Key found in the above downloaded JSON file. (Credential to be used in \"Get GSuite DWD Token\" > \"Sign JWT\" action) \n\n# Resources\n- [ ] RESOURCE.gsuite_service_account - Use the Client Email found in the JSON file above. (Resource to be used in \"Get GSuite DWD Token\" > \"Service Account Details\" action) ",
"position": [
855.0,
390.0
],
"guid": "a550dc20f28744a7e0647d46fab9e32f",
"width": null
},
{
"content": "Intakes User, Message ID, and Removal Action from another story using 'Send to Story\" Action or via form submission.",
"position": [
-30.0,
-120.0
],
"guid": "0789026d3f2e3e7f4b96d62d22471772",
"width": null
},
{
"content": "Obtains a JWT token from GSuite and Impersonates User using Domain Wide Delegation.",
"position": [
-30.0,
-15.0
],
"guid": "67d07a71ed67a817b5b8a6af085900a1",
"width": null
},
{
"content": "Checks for and returns the Internal Message ID tied to the provided External Message ID.",
"position": [
-30.0,
105.0
],
"guid": "cc4cd5899c36d07b3569783b2807f16d",
"width": null
},
{
"content": "Takes two different paths based on if results are present in previous search.",
"position": [
-30.0,
210.0
],
"guid": "6a4750b4ff40d36127ce3135315704c4",
"width": null
},
{
"content": "Takes results of the previous search and formats list to be used in next Action.",
"position": [
-60.0,
300.0
],
"guid": "9ef779450607bda4888fab364bc44123",
"width": null
},
{
"content": "Takes two different paths based on Removal Action submitted in 'Send to Story' Action or Form.",
"position": [
-210.0,
405.0
],
"guid": "857e822b27e1348c42467dd2d2c9ecea",
"width": null
},
{
"content": "Based on above path will either Move the message to Trash or permanently delete the message. ",
"position": [
-210.0,
510.0
],
"guid": "28b6cba5ae33143d625ad115ffae9c6a",
"width": null
},
{
"content": "Result text based off path to be used in next Action.",
"position": [
-210.0,
630.0
],
"guid": "b58e4e185f18935bba5b560615bbe4cd",
"width": null
},
{
"content": "Sends summary of submission request and results to admin",
"position": [
60.0,
795.0
],
"guid": "c1da3a5c83fccbbc676e041b3bc1aabc",
"width": null
},
{
"content": "[](https://image-uploads.tines.com/gmail-logo.jpg)\n# Story Overview\n\nThis Story will trash a message or permanently delete an email in Google Workspace's Gmail by submission of a username, external Message-ID, and removal action type. Requests can be submitted via a 'Send to Story' action or Form.\n\nAfter the message as been moved to Trash or deleted the admin will be notified via email with the request details and results summary.",
"position": [
-360.0,
-150.0
],
"guid": "c0e7ea91f7c2a948d2d6ecc382b368d4",
"width": null
},
{
"content": "# Use this Action in another story to submit request via 'Send to Story'",
"position": [
-360.0,
195.0
],
"guid": "a20084365d441806dc2ecd2dd98d1b7e",
"width": null
}
],
"links": [
{
"source": 0,
"receiver": 8
},
{
"source": 1,
"receiver": 6
},
{
"source": 1,
"receiver": 14
},
{
"source": 2,
"receiver": 11
},
{
"source": 3,
"receiver": 5
},
{
"source": 3,
"receiver": 4
},
{
"source": 4,
"receiver": 2
},
{
"source": 5,
"receiver": 7
},
{
"source": 6,
"receiver": 3
},
{
"source": 7,
"receiver": 10
},
{
"source": 8,
"receiver": 1
},
{
"source": 10,
"receiver": 13
},
{
"source": 11,
"receiver": 13
},
{
"source": 12,
"receiver": 13
},
{
"source": 14,
"receiver": 12
}
],
"diagram_layout": "{\"bba0db48c9ca2d87f9ecfd503a73da8d\":[300,-105],\"1e00568b9b03ff83f9f7254d7b35e11b\":[300,105],\"c56b08a683540e81ec9a1aaa0339c0d1\":[390,525],\"431d5b40a1d0d1d47a22dd4d4de5e686\":[300,315],\"f9b0575e47c074ed8b603072aec16701\":[390,420],\"f5be0e141433b2ba4fc6883807445f54\":[120,420],\"3d86e6643522248eb322eb9a48487e94\":[300,225],\"4308a31b4b382a7e24e52a85ae3cc8e4\":[120,525],\"284b9237bd6d7bee2437dcf9f1a27371\":[300,0],\"d744d9bcd142a5b10a1646642fb381f7\":[-330,270],\"f2a13a52eb612b761ed6a21642140db2\":[120,645],\"59f872701f92d23241a0f27b9ecbcd8d\":[390,645],\"44db083a84aac4f29448847ebb2884ee\":[630,645],\"a7f67c0c9722b68719f177d7a2bc770f\":[390,795],\"e827a51619cf1831c5e435dcc4265c72\":[630,225]}",
"send_to_story_enabled": true,
"entry_agent_guid": "bba0db48c9ca2d87f9ecfd503a73da8d",
"exit_agent_guids": [
"f2a13a52eb612b761ed6a21642140db2",
"59f872701f92d23241a0f27b9ecbcd8d",
"44db083a84aac4f29448847ebb2884ee"
],
"exit_agent_guid": "f2a13a52eb612b761ed6a21642140db2",
"send_to_stories": [],
"form": {
"name": "Take out the trash in Gmail Form",
"description": "",
"fields": [
{
"name": "Message-ID",
"description": "External Message ID including '<' and '>' e.g.\n<some-msg-id@exampledotcom>",
"required": true,
"type": "SHORT_TEXT",
"multi_select": false,
"options": [
"Option 1",
"Option 2"
],
"ranking": 939524096,
"max_characters": null,
"tenant_id": 8687
},
{
"name": "Removal Type",
"description": "",
"required": true,
"type": "OPTION",
"multi_select": false,
"options": [
"Send To Trash",
"Delete Permanently"
],
"ranking": 2013265920,
"max_characters": null,
"tenant_id": 8687
},
{
"name": "User Email",
"description": "",
"required": true,
"type": "EMAIL",
"multi_select": false,
"options": [
"Option 1",
"Option 2"
],
"ranking": 0,
"max_characters": null,
"tenant_id": 8687
}
],
"visibility": "tenant",
"agent_guid": "bba0db48c9ca2d87f9ecfd503a73da8d",
"success_message": "Thanks for your submission, your results will be sent to the admin's email."
}
}