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grant-temporary-application-access.json
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grant-temporary-application-access.json
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{
"schema_version": 4,
"name": "Grant temporary application access",
"description": "Receive Slack requests to grant a user access to a specific application for a specified period of time and de-activate the user's account immediately afterward. \n\ntags: Jira, Slack, Access, Salesforce, Notify, Verify, Okta, UserAccess, Intermediate,\nicons: Slack,🧩, ⏰\nvisibility: public",
"guid": "7069638c3bcb23774a712e5f968554cb",
"slug": "grant_temporary_application_access",
"exported_at": "2022-07-11T17:34:58Z",
"agents": [
{
"type": "Agents::WebhookAgent",
"name": "Webhook Action",
"disabled": false,
"guid": "4094271e2ea42ae5b777750f7dcf10d2",
"options": {
"path": "dadbd8bf4ed34b28b99b830fca5536a4",
"secret": "1338b9f114624f09556b6cc13b2ad954",
"verbs": "get,post"
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::TriggerAgent",
"name": "Create Tines User",
"disabled": false,
"guid": "722bf43837356aa8052eb21d4cb2e718",
"options": {
"rules": [
{
"type": "field==value",
"value": "foo",
"path": "<<webhook_action.body.application_request>>"
}
]
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::TriggerAgent",
"name": "Create Salesforce user",
"disabled": false,
"guid": "da006c2f23004f87ea50ca97405630cb",
"options": {
"rules": [
{
"type": "field==value",
"value": "foo",
"path": "<<webhook_action.body.application_request>>"
}
]
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Create Tines Users",
"disabled": false,
"guid": "99b1de3774e372d1afdf047e0768f8a9",
"options": {
"url": "https://demo.tines.com/api/v1/admin/users",
"method": "post",
"content_type": "json",
"payload": {
"email": "<<webhook_action.body.username>>",
"first_name": "<<webhook_action.body.first_name>>",
"last_name": "<<webhook_action.body.last_name>>",
"admin": "true"
},
"headers": {
"x-user-email": "<<RESOURCE.tines_api_email>>",
"x-user-token": "<<CREDENTIAL.tines_user_token>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::EventTransformationAgent",
"name": "Wait Application Approval Period",
"disabled": false,
"guid": "d73956822617f022961f13d40d711f57",
"options": {
"mode": "delay",
"seconds": "<<webhook_action.body.application_access_duration_in_hours>>"
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Delete Tines User",
"disabled": false,
"guid": "ec91d8128e0f5848422a4b5d4608edbd",
"options": {
"url": "https://demo.tines.com/api/v1/admin/users/<<create_tines_users.body.id>>",
"method": "delete",
"headers": {
"content-type": "application/json",
"x-user-email": "<<RESOURCE.tines_api_email>>",
"x-user-token": "<<CREDENTIAL.tines_user_token>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Create Access Authorization Checklist in Jira",
"disabled": false,
"guid": "06983754830db7741f3ded0685fbebe6",
"options": {
"url": "https://<<RESOURCE.jira_domain>>/rest/api/2/issue",
"content_type": "json",
"method": "post",
"payload": {
"fields": {
"project": {
"key": "DEMO"
},
"issuetype": {
"name": "Task"
},
"assignee": {
"name": "EnterName"
},
"priority": {
"name": "Highest"
},
"description": "|| Account || Status ||\n| <<webhook_action.body.application_request>> | Creating |",
"summary": "Application Request for: <<webhook_action.body.first_name>> <<webhook_action.body.last_name>>"
}
},
"basic_auth": [
"<<RESOURCE.jira_username>>",
"<<CREDENTIAL.jira>>"
]
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Create User in Salesforce",
"disabled": false,
"guid": "a74ad5a383c2b6d6eff6d2a70cb43663",
"options": {
"url": "https://<<RESOURCE.salesforce>>/services/data/v50.0/sobjects/User",
"content_type": "json",
"method": "post",
"payload": {
"FirstName": "<<webhook_action.body.first_name>>",
"LastName": "<<webhook_action.body.last_name>>",
"Email": "\"<<webhook_action.body.username>>@tines.io\"",
"Username": "<<webhook_action.body.username>>",
"Alias": "<<webhook_action.body.first_name>><<webhook_action.body.last_name>>",
"TimeZoneSidKey": "America/Los_Angeles",
"LocaleSidKey": "en_US",
"EmailEncodingKey": "ISO-8859-1",
"ProfileId": "00e6g000001R4JWAA0",
"LanguageLocaleKey": "en_US"
},
"headers": {
"Authorization": "Bearer <<CREDENTIAL.salesforce>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Post Message to a Slack Channel using a Rich Notification",
"disabled": false,
"guid": "b5ad295060f0857055b7573cf51df285",
"options": {
"url": "https://slack.com/api/chat.postMessage",
"content_type": "json",
"method": "post",
"payload": {
"channel": "<<RESOURCE.slack_channel>>",
"attachments": [
{
"blocks": [
{
"type": "section",
"text": {
"type": "mrkdwn",
"text": "A user is requesting temporary access to an application:"
}
},
{
"type": "section",
"fields": [
{
"type": "mrkdwn",
"text": "*User:*\n\n<<webhook_action.body.username>>"
},
{
"type": "mrkdwn",
"text": "*Application:*\n\n<<webhook_action.body.application_request>>"
},
{
"type": "mrkdwn",
"text": "*Duration:*\n\n<<webhook_action.body.application_access_duration_in_hours>>"
}
]
},
{
"type": "actions",
"elements": [
{
"type": "button",
"text": {
"type": "plain_text",
"emoji": true,
"text": "Approve"
},
"style": "primary",
"url": "<<PROMPT(\"yes\")>>"
},
{
"type": "button",
"text": {
"type": "plain_text",
"emoji": true,
"text": "Deny"
},
"style": "danger",
"url": "<<PROMPT(\"no\")>>"
}
]
}
]
}
]
},
"headers": {
"Authorization": "Bearer <<CREDENTIAL.slack>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::TriggerAgent",
"name": "Catch Prompt",
"disabled": false,
"guid": "0a1d007a10611f8f193fb091a30805ef",
"options": {
"rules": [
{
"type": "field==value",
"value": "yes",
"path": "<<post_message_to_a_slack_channel_using_a_rich_notification.prompt.status>>"
}
]
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::EventTransformationAgent",
"name": "Wait Application Approval Period",
"disabled": false,
"guid": "9277bd660c649fa00c83d7e99de18979",
"options": {
"mode": "delay",
"seconds": "<<webhook_action.body.application_access_duration_in_hours>>"
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Delete User in Salesforce",
"disabled": false,
"guid": "e2922fc7dfe672683b3bc98908207044",
"options": {
"url": "https://na174.my.salesforce.com/services/data/v50.0/sobjects/User",
"content_type": "json",
"method": "post",
"payload": {
"FirstName": "<<generate_user_info.firstname>>",
"LastName": "<<generate_user_info.lastname>>",
"Email": "<<generate_user_info.email>>",
"Username": "<<generate_user_info.email>>",
"Alias": "<<DOWNCASE(candidate_hired.body.payload.application.candidate.first_name) |> SLICE(%, 0)>><<DOWNCASE(candidate_hired.body.payload.application.candidate.last_name)>>",
"TimeZoneSidKey": "America/Los_Angeles",
"LocaleSidKey": "en_US",
"EmailEncodingKey": "ISO-8859-1",
"ProfileId": "00e6g000001R4JWAA0",
"LanguageLocaleKey": "en_US"
},
"headers": {
"Authorization": "Bearer <<CREDENTIAL.salesforce>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::TriggerAgent",
"name": "Create Okta user",
"disabled": false,
"guid": "ccc4b42b4160fb4cf03b05d865ed74fd",
"options": {
"rules": [
{
"type": "field==value",
"value": "Okta",
"path": "<<webhook_action.body.application_request>>"
}
]
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
}
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Suspend in Okta",
"disabled": false,
"guid": "4feba494b39e5e304348e8016b0c4571",
"options": {
"url": "https://<<RESOURCE.okta>>/api/v1/users/<<webhook_action.body.username>>/lifecycle/suspend",
"content_type": "json",
"method": "post",
"payload": {
"profile": {}
},
"headers": {
"Authorization": "SSWS <<CREDENTIAL.okta>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::EventTransformationAgent",
"name": "Wait Application Approval Period",
"disabled": false,
"guid": "bd929fa81b15b7cd9c40e302eace9b30",
"options": {
"mode": "delay",
"seconds": "<<webhook_action.body.application_access_duration_in_hours>>"
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Update Access Authorization Ticket",
"disabled": false,
"guid": "8fa2f37da617b1aa2dddcb2bcd213bfa",
"options": {
"url": "https://<<RESOURCE.jira_domain>>/rest/api/2/issue/<<create_access_authorization_checklist_in_jira.body.id>>",
"content_type": "json",
"method": "put",
"basic_auth": [
"<<RESOURCE.jira_username>>",
"<<CREDENTIAL.jira>>"
],
"payload": {
"fields": {
"description": "|| Account || Status ||\n| <<webhook_action.body.application_request>> | Completed |"
}
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Update Access Authorization Ticket",
"disabled": false,
"guid": "ed8a7e0bb6486bf31e3c389d200b3b51",
"options": {
"url": "https://<<RESOURCE.jira_domain>>/rest/api/2/issue/<<create_access_authorization_checklist_in_jira.body.id>>",
"content_type": "json",
"method": "put",
"basic_auth": [
"<<RESOURCE.jira_username>>",
"<<CREDENTIAL.jira>>"
],
"payload": {
"fields": {
"description": "|| Account || Status ||\n| <<webhook_action.body.application_request>> | Completed |"
}
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Update Access Authorization Ticket",
"disabled": false,
"guid": "fe63aea51beda51a4392a4ed3fbe5fe8",
"options": {
"url": "https://<<RESOURCE.jira_domain>>/rest/api/2/issue/<<create_access_authorization_checklist_in_jira.body.id>>",
"content_type": "json",
"method": "put",
"basic_auth": [
"<<RESOURCE.jira_username>>",
"<<CREDENTIAL.jira>>"
],
"payload": {
"fields": {
"description": "|| Account || Status ||\n| <<webhook_action.body.application_request>> | Completed |"
}
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Update Access Authorization Ticket",
"disabled": false,
"guid": "cf6a9c4264be9d80e59d549de4a46098",
"options": {
"url": "https://<<RESOURCE.jira_domain>>/rest/api/2/issue/<<create_access_authorization_checklist_in_jira.body.id>>",
"content_type": "json",
"method": "put",
"basic_auth": [
"<<RESOURCE.jira_username>>",
"<<CREDENTIAL.jira>>"
],
"payload": {
"fields": {
"description": "|| Account || Status ||\n| <<webhook_action.body.application_request>> | De-activated |"
}
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Create User in Okta",
"disabled": false,
"guid": "110f7fe01da672253336710702c245a2",
"options": {
"url": "https://<<RESOURCE.okta>>/api/v1/users?activate=false",
"content_type": "json",
"method": "post",
"payload": {
"profile": {
"firstName": "<<webhook_action.body.first_name>>",
"lastName": "<<webhook_action.body.last_name>>",
"email": "<<webhook_action.body.username>>",
"login": "<<webhook_action.body.username>>"
}
},
"headers": {
"Authorization": "SSWS <<CREDENTIAL.okta>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
},
{
"type": "Agents::HTTPRequestAgent",
"name": "Activate User",
"disabled": false,
"guid": "53c46cfe3d734197448b22e187e16bd4",
"options": {
"url": "https://<<RESOURCE.okta>>/api/v1/users/<<create_user_in_okta.body.id>>/lifecycle/activate",
"content_type": "json",
"method": "post",
"payload": {
"profile": {}
},
"headers": {
"Authorization": "SSWS <<CREDENTIAL.okta>>"
}
},
"reporting": {
"time_saved_value": 0,
"time_saved_unit": "minutes"
},
"monitoring": {
"monitor_all_events": false,
"monitor_failures": false,
"monitor_no_events_emitted": null
},
"schedule": null
}
],
"diagram_notes": [
{
"content": "This Application Authorization story will take in a request to grant a user access to a specific application for a specified period of time. Once the duration of time has completed Tines will automatically de-activate the users account. \n\nWhile the automation is running Tines will create a ticket in Jira to record the creation request, creation success, and creation deletion. \n\nThis example uses Tines, Salesforce, and Okta as the applications but other applications can be added \n\n**Resources**\n`jira_domain` - FQDN for Jira instance\n`jira_user` - Username with rights to create/update issues\n`slack_channel` - Slack Channel for application approval \n`salesforce` - FQDN for Salesforce Instance\n`okta` - FQDN for Okta Instance\n`tines_api_email` - Tines User Email \n\n**Credentials & Resources**\n`jira_credentials` - Password for `jira_user`\n`okta` - API Key for Okta\n`salesforce` - API Key for Salesforce\n`tines_api_key` - Tines API Key",
"position": [
-150.0,
0.0
],
"guid": "b7fdd8c9b7f180e7e2f77f33ca795a11",
"width": null
},
{
"content": "Before application approval is granted Tines will message the users manager via Slack to ask for confirmation on the application request. If the manager denies the request the automation workflow will be exited ",
"position": [
705.0,
105.0
],
"guid": "60c7d099640e5e947a8a0b0f5c8a786a",
"width": null
},
{
"content": "The Tines Story will wait the specified amount of time from the Tines Form before disabling use account. \n\nOnce account is disabled Jira ticket will be updated to track deactivation",
"position": [
735.0,
900.0
],
"guid": "e0fefd9d6d6ccfed7b000cbc7e4d3dd1",
"width": null
}
],
"links": [
{
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"receiver": 6
},
{
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},
{
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{
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},
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},
{
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{
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{
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},
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],
"diagram_layout": "{\"4094271e2ea42ae5b777750f7dcf10d2\":[450,0],\"722bf43837356aa8052eb21d4cb2e718\":[165,360],\"da006c2f23004f87ea50ca97405630cb\":[450,360],\"99b1de3774e372d1afdf047e0768f8a9\":[165,450],\"d73956822617f022961f13d40d711f57\":[165,630],\"ec91d8128e0f5848422a4b5d4608edbd\":[165,720],\"06983754830db7741f3ded0685fbebe6\":[450,75],\"a74ad5a383c2b6d6eff6d2a70cb43663\":[450,450],\"b5ad295060f0857055b7573cf51df285\":[450,165],\"0a1d007a10611f8f193fb091a30805ef\":[450,270],\"9277bd660c649fa00c83d7e99de18979\":[450,615],\"e2922fc7dfe672683b3bc98908207044\":[450,720],\"ccc4b42b4160fb4cf03b05d865ed74fd\":[735,360],\"4feba494b39e5e304348e8016b0c4571\":[735,795],\"bd929fa81b15b7cd9c40e302eace9b30\":[735,705],\"8fa2f37da617b1aa2dddcb2bcd213bfa\":[165,525],\"ed8a7e0bb6486bf31e3c389d200b3b51\":[450,525],\"fe63aea51beda51a4392a4ed3fbe5fe8\":[735,615],\"cf6a9c4264be9d80e59d549de4a46098\":[450,885],\"110f7fe01da672253336710702c245a2\":[735,450],\"53c46cfe3d734197448b22e187e16bd4\":[735,525]}",
"send_to_story_enabled": false,
"entry_agent_guid": null,
"exit_agent_guids": [],
"exit_agent_guid": null,
"send_to_stories": [],
"form": {
"name": "Application Access",
"description": "Provide user account information and application acess request ",
"fields": [
{
"name": "Username",
"description": "",
"required": true,
"type": "SHORT_TEXT",
"multi_select": false,
"options": [
"Option 1",
"Option 2"
],
"ranking": 0,
"max_characters": null,
"tenant_id": 8687
},
{
"name": "Application Access Duration (In Hours) ",
"description": "",
"required": true,
"type": "SHORT_TEXT",
"multi_select": false,
"options": [
"Option 1",
"Option 2"
],
"ranking": 1073741824,
"max_characters": null,
"tenant_id": 8687
},
{
"name": "Application Request",
"description": "",
"required": true,
"type": "OPTION",
"multi_select": false,
"options": [
"Tines",
"Okta",
"Salesforce",
"Jira"
],
"ranking": 1610612736,
"max_characters": null,
"tenant_id": 8687
},
{
"name": "First Name",
"description": "",
"required": true,
"type": "SHORT_TEXT",
"multi_select": false,
"options": [
"Option 1",
"Option 2"
],
"ranking": -1073741824,
"max_characters": null,
"tenant_id": 8687
},
{
"name": "Last Name",
"description": "",
"required": true,
"type": "SHORT_TEXT",
"multi_select": false,
"options": [
"Option 1",
"Option 2"
],
"ranking": -536870912,
"max_characters": null,
"tenant_id": 8687
}
],
"visibility": "tenant",
"agent_guid": "4094271e2ea42ae5b777750f7dcf10d2",
"success_message": "Thank you for your submission"
}
}