user2019_plans.md

Overview of plans for useR! 2019

Schedule

Details of meetings are given in later sections!

Monday July 8

• 09:00 - 12:30 Forwards + friends meeting (part 1) Room: de Marmier. Organiser: Heather Turner
• 12:30-13:30 Lunch
• 13:30 - 17:00 Forwards + friends meeting (part 2) Room: de Marmier. Organiser: Kevin O'Brien/Noa Tamir
• 16:00 - 18:00 (Overlapping! soft drinks reception)
• 17:15 - 17:45 Diversity scholar meet and greet Room: Spot. Organiser: Julie Josse (Room is available 17:00 - 18:00).
• 18:00 - 19:00 Newbie session Room: Cassiopée. Organiser: Julie Josse
• 19:00 - xx:xx Informal gatherings for food/drinks in Toulouse

Tuesday

• 09:00 - 17:30 Tutorials
• 18:00 - ?? Welcome reception, tickets first come, first served (max 500).

Wednesday

• 09:30 - 11:00 Conference sessions
• 11:00 - 11:30 Coffee
• 11:30 - 13:00 Conference sessions
• 13:00 - 14:00 R-Ladies lunch Room: Reserved part of lunch area (foyer Saint-Exupéry). Organiser: R-Ladies/Local committee.
• 14:00 - 15:00 Conference sessions
• 15:00 - 15:30 Diversity scholar coffee meetup Room: Spot. Organiser: Julie Josse
• 15:30 - 17:15 Conference sessions
• 19:00 - 11:00 Conference dinner

Thursday

• 09:30 - 11:00 Conference sessions
• 11:00 - 11:30 Coffee
• 11:30 - 13:00 Conference sessions, including Community session with satRdays panel at end
• 13:00 - 14:00 satRdays lunch meeting Room: Spot. Organiser: Noa Tamir (Allow for sounds checks from 13:45).
• 14:00 - 17:15 Conference sessions
• 19:00 - 11:00 Conference dinner

Friday

• 09:30 - 11:00 Conference sessions
• 11:00 - 11:30 Coffee
• 11:30 - 13:00 Conference sessions, including Contribution & Collaboration session
• 13:00 - 14:00 Combined community organizers meeting (RLadies, RUGs, XRUMs, satRdays, RLGBTQ, africaR, LatinR, R4DS) Room: Ariane 1 + 2. Organiser: Kevin O'Brien
• 14:00 - 15:15 Conference sessions, including closing remarks
• 15:15 - 16:00 Coffee break

Forwards + friends meeting

Flexible time to work on Forwards-related tasks. More details and sign-up here: https://docs.google.com/document/d/1rYzWkjhyPH86SHnMJGyJcx-jBB_vnJ6C_EN7iUx4xpw/edit?usp=sharing

• Coffee and lunch with Tidyverse developers day
• Expecting ~15 people at most

AGENDA

See: http://developer.r-project.org:9001/p/yhk22hWTab

ACTIONS

• Attendees to look over tasks nearer time to prioritise tasks to work on (ALL)

Diversity scholar meet and greet; coffee meet-up

• Expect ~25 scholars + ~15 conference buddies/Forwards folk
• Edgar Enriquez will come at the beginning of the session to explain the modalities of reimbursement for diversity scholars.

ACTIONS

• Organise diversity scholars to attend (JJ)
• Organise conference buddies to attend (NT)

Newbie session

Expect ~300 people (most from tidyverse dev day, diversity scholars, other newbies arriving later, buddies).

ACTIONS

• Arrange program (JJ)

satRdays meeting

AGENDA See: http://developer.r-project.org:9001/p/XOW59KFA1p

Combined community organizers meeting

Expect ~ 50 organizers from community groups

AGENDA See: http://developer.r-project.org:9001/p/r4cZzJpEDD

ACTIONS

• Choose chair (KO)
• Invite people
  • RUGS, XRUMs, satRdays, africaR (KO - via RUG Slack)
  • RLadies (HT)
  • RLGBTQ (KO?)
  • LatinR (HT)
  • R4DS (??)