Ground Rules for Decision-Making

[cyrchi]

Please share how you think the collaborative decision-making process in this group should work.

[DeraldDudley]

Draft PROCEDURES

1. Meetings of the XXXXX shall be held through an announcement by the XXXXX Chair and conducted at least (monthly, bi-monthly, quarterly or ????).
2. Meetings may be held virtually or in-person.
3. Agenda items will be coordinated with other XXXXX members and will be available at least several days in advance of proposed meeting dates.
4. This charter shall be reviewed and updated, as needed, on a regular basis.
5. For activities such as the adoption of new changes to the specification, decisions shall be based on a supermajority (greater than 75% of members in agreement) with a minimum voting requirement of representation from ???4 data producers and 4 data users.????
6. XXXXX Chair and Co-chairs may approve minor changes (e.g., grammatical updates) to the ____________ and periodically implement these minor updates to the ______ without the requirement of member voting and approval.
7. Editing rights to the XXXXX (website or ????) will be granted to appropriate co-chairs at the beginning of each update cycle.
8. Issues needing to be resolved will be referred promptly to the Transportation Subcommittee Chair for schedule and resolution.
9. The XXXXX co-chairs are responsible for overseeing subgroup activities and retain the right to veto changes to the subgroup charters.9.
10. The XXXXX may establish additional rules and procedures for conducting XXXXX-related business.

[e-lo]

I like the above - but would suggest that instead of "minor changes" we use the term "non-normative changes"

[ssmith55]

Here is a link to the rules for GMNS (from about 3 years ago)
https://github.com/zephyr-data-specs/GMNS/blob/development/CONTRIBUTING.md

[e-lo]

I think I am also still unclear w.r.t. what "the specification" is. Are we building a specification? An OSM style sheet? Something else?

[DeraldDudley]

@e-lo Goals Objective and Actions are undetermined. As food for thought I proposed the purpose of the group to be improving the utility and value of BPA infrastructure data.

I captured your thought about non-normative chagnes.

[DeraldDudley]

Forgot to mention the updated procedures can be found in the updated guide
https://github.com/dotbts/BPA/blob/main/documents/drafts/CollaborationFramework.md