FOSDEM2020 Devroom plans

open(code + science + community)

Organisers

Yo Yehudi @yochannah
Emmy Tsang @emmyft
Michael Crusoe @mr-c
Mateusz Kuzak @mkuzak

Topics

How to make your project welcome to the diverse community
How to organise an inclusive event
Working open 101
GitHub as a collaborative platform (not even for code!)
Mental health
Mentoring
How to organise Study Group / Hacky hour

Audience

RSEs
Researchers who develop software/tools, who identify as researchers: There are researchers who develop software, so we are giving them a reason to go to a open-source software conference
The themes are not exclusive to science

Selling point

Broadening the FOSDEM community and bringing in researchers (who usually wouldn’t be there), so that the FOSDEM community can benefit from more diverse thoughts
Try to give stage to people who aren’t always highly represented.

### Potential sponsors

Aim: travel support for speakers who otherwise would not be able to attend
ELIXIR
SSI - Neil
- Yo to follow up with common fellowship fund
CZI (for D&I) (Emmy)
Sloan (Emmy)
YLD
eScience Center
Google open source
Mozilla (Yo)
Microsoft (ask Tania)
GitHub (Emmy)
ROpenSci - R consortium
Python Software Foundation (Christian Barra)
IBM? (ask Alejandra)
Intel

Presentations:

RFP
- Open first two weeks for first time proposers
- If we have time, ask for volunteer mentors for first-timers.
- Last week for anyone.
Possible invites:
- Tracy Teal @ carpentries
- Paul Shannon @ eLife / Alison @ Coko
- Jessica Upani - python active.
- Someone from SciPy
- Aurelia Moser/MarcGalland/Sarah Stevens

Timeline:

August 15 - Devroom proposals open
September 20 - Devroom proposal deadline 1
September 30 - Accepted devrooms announced.
Oct 15 (latest) - open RFP
10 or 15 November - week 2 or 3 - proposals close. 2 week to a month for the RFP.
1 December - LAST deadline for talk invites (make sure they can get visas and passports)
15 December (latest)- Devroom schedule announced