We value the participation of every member of our community and want to ensure that every contributor has an enjoyable and fulfilling experience. Accordingly, everyone who participates in the Data Safe Haven project is expected to show respect and courtesy to other community members at all times.
All project members, are dedicated to a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment by and/or of members of our community in any form.
We are particularly motivated to support new and/or anxious collaborators, people who are looking to learn and develop their skills, and anyone who has experienced discrimination in the past.
To make clear what is expected, we ask all members of the community to conform to the following Code of Conduct.
- 1 Introduction
- 2 Code of Conduct
- 3 Incident Reporting Guidelines
- 4 Enforcement Manual
- 5 Acknowledgements
The Data Safe Haven is a community-oriented and -led project. We value the involvement of everyone in the community. We are committed to creating a friendly and respectful place for learning, teaching and contributing. All participants in our in-person events and online communications are expected to show respect and courtesy to others at all times.
To make clear what is expected, everyone participating in activities associated with the Data Safe Haven project is required to conform to this Code of Conduct. This Code of Conduct applies to all spaces managed by the Data Safe Haven project including, but not limited to, in-person meetings and workshops, and communications online via GitHub and the Slack workspace.
The Code of Conduct Committee are responsible for enforcing the Code of Conduct. Reports may be reviewed by other members of the core development team, unless there is a conflict of interest, and will be kept confidential.
The Data Safe Haven project team are dedicated to providing a welcoming and supportive environment for all people, regardless of background or identity. As such, we do not tolerate behaviour that is disrespectful to our community members or that excludes, intimidates, or causes discomfort to others. We do not tolerate discrimination or harassment based on characteristics that include, but are not limited to: gender identity and expression, sexual orientation, disability, physical appearance, body size, citizenship, nationality, ethnic or social origin, pregnancy, familial status, veteran status, genetic information, religion or belief (or lack thereof), membership of a national minority, property, age, education, socio-economic status, technical choices, and experience level.
Everyone who participates in the Data Safe Haven project activities is required to conform to this Code of Conduct. This Code of Conduct applies to all spaces managed by the Data Safe Haven project including, but not limited to, in person meetings and workshops, and communications online via GitHub and the Slack workspace. By participating, contributors indicate their acceptance of the procedures by which the Data Safe Haven project core development team resolves any Code of Conduct incidents, which may include storage and processing of their personal information.
We are confident that our community members will together build a supportive and collaborative atmosphere at our events and during online communications. The following bullet points set out explicitly what we hope you will consider to be appropriate community guidelines:
- Be respectful of different viewpoints and experiences. Do not engage in homophobic, racist, transphobic, ageist, ableist, sexist, or otherwise exclusionary behaviour.
- Use welcoming and inclusive language. Exclusionary comments or jokes, threats or violent language are not acceptable. Do not address others in an angry, intimidating, or demeaning manner. Be considerate of the ways the words you choose may impact others. Be patient and respectful of the fact that English is a second (or third or fourth!) language for some participants.
- Do not harass people. Harassment includes unwanted physical contact, sexual attention, or repeated social contact. Know that consent is explicit, conscious and continuous—not implied. If you are unsure whether your behaviour towards another person is welcome, ask them. If someone tells you to stop, do so.
- Respect the privacy and safety of others. Do not take photographs of others without their permission. Do not share other participant’s personal experiences without their express permission. Note that posting (or threatening to post) personally identifying information of others without their consent ("doxing") is a form of harassment.
- Be considerate of others’ participation. Everyone should have an opportunity to be heard. In update sessions, please keep comments succinct so as to allow maximum engagement by all participants. Do not interrupt others on the basis of disagreement; hold such comments until they have finished speaking.
- Don’t be a bystander. If you see something inappropriate happening, speak up. If you don't feel comfortable intervening but feel someone should, please feel free to ask a member of the Code of Conduct response team for support.
- As an overriding general rule, please be intentional in your actions and humble in your mistakes.
All interactions should be professional regardless of platform: either online or in-person. See this explanation of the four social rules - no feigning surprise, no well-actually's, no back-seat driving, no subtle -isms - for further recommendations for inclusive behaviours.
Examples of unacceptable behaviour by Data Safe Haven community members at any project event or platform include:
- written or verbal comments which have the effect of excluding people on the basis of membership of any specific group
- causing someone to fear for their safety, such as through stalking, following, or intimidation
- violent threats or language directed against another person
- the display of sexual or violent images
- unwelcome sexual attention
- nonconsensual or unwelcome physical contact
- sustained disruption of talks, events or communications
- insults or put downs
- sexist, racist, homophobic, transphobic, ableist, or exclusionary jokes
- excessive swearing
- incitement to violence, suicide, or self-harm
- continuing to initiate interaction (including photography or recording) with someone after being asked to stop
- publication of private communication without consent
Participants who are asked to stop any inappropriate behaviour are expected to comply immediately. This applies to all Data Safe Haven community events and platforms, either online or in-person. If a participant engages in behaviour that violates this Code of Conduct, any member of the core development team may warn the offender, ask them to leave the event or platform (without refund), or impose any other appropriate sanctions (see the enforcement manual for details).
This Code of Conduct is not intended as a static set of rules by which everyone must abide. Rather, you are invited to make suggestions for updates or clarifications by making a pull request to this document on GitHub.
If you feel able to, please contact one of the Code of Conduct Committee members by email.
If you would like to contact someone outside of the core development team, please contact the external project contact on the Code of Conduct Committee.
If you believe someone is in physical danger, please contact the appropriate emergency responders.
A detailed enforcement policy is available in the Enforcement Manual below.
This is the enforcement manual followed by the Data Safe Haven project research team. It's used when we respond to an issue to make sure we're consistent and fair. Enforcement of the Code of Conduct should be respectful and not include any harassing behaviours.
The Code of Conduct committee is:
- Martin O'Reilly - [email protected] (CoC lead)
- Kirstie Whitaker - [email protected] (currently on maternity leave)
- Arielle Bennett - [email protected] (replacement contact until Kirstie returns)
- Harriet McCann - [email protected] (external project contact)
As the community grows, we will seek to build a larger committee including members outside of the core development team.
If the incident involves physical danger, or involves a threat to anyone's safety (e.g. threats of violence), any member of the community may -- and should -- act unilaterally to protect the safety of any community member. This can include contacting law enforcement (or other local personnel) and speaking on behalf of the Data Safe Haven team.
If the act is ongoing, any community member may act immediately, before reaching consensus, to diffuse the situation. In ongoing situations, any member may at their discretion employ any of the tools available in this enforcement manual, including bans and blocks online, or removal from a physical space.
In situations where an individual community member acts unilaterally, they must inform the Code of Conduct Committee as soon as possible, and report their actions for review within 24 hours.
Upon receiving a report of an incident, the CoC committee will review the incident and determine, to the best of their ability:
- whether this is an ongoing situation
- whether there is a threat to anyone's physical safety
- what happened
- whether this event constitutes a Code of Conduct violation
- who, if anyone, was the bad actor
This information will be collected either in person or in writing. The CoC committee will provide a written summary of the information surrounding the incident. All participants will be anonymised in the summary report, referred to as "Community Member 1", "Community Member 2", or "Research Team Member 1". The "de-anonymising key" will be kept in a separate file and only accessed to link repeated reports against the same person over time.
The CoC committee will aim to have a resolution agreed upon within one week. In the event that a resolution can't be determined in that time, a member of the CoC committee will respond to the reporter(s) with an update and projected timeline for resolution.
The CoC committee will seek to agree on a resolution by consensus of all members investigating the report in question. If the committee cannot reach consensus and deadlocks for over a week, the CoC lead, will break the tie. If the CoC lead is unable to take part in the discussion due to a conflict of interest, the external project contact will take their place.
Possible responses may include:
- A mediated conversation or agreement between the impacted community members.
- A request for a verbal or written apology, public or private, from a community member.
- A public announcement clarifying community responsibilities under the Code of Conduct.
- Nothing, if the issue reported is not a violation or outside of the scope of this Code of Conduct.
- A private in-person conversation between a member of the research team and the individual(s) involved. In this case, the person who has the conversation will provide a written summary for record keeping.
- A private written reprimand from a member of the research team to the individual(s) involved. In this case, the research team member will deliver that reprimand to the individual(s) over email, cc'ing the Code of Conduct Committee for record keeping.
- A public announcement of an incident, ideally in the same venue that the violation occurred (such as on the listserv for a listserv violation; and GitHub for a GitHub violation). The committee may choose to publish this message elsewhere for posterity.
- An imposed "time out" from online spaces. The Code of Conduct Committee will communicate this "time out" to the individual(s) involved.
- A permanent or temporary ban from some or all Data Safe Haven project spaces (like on GitHub, Slack, online calls or in-person events). The research team will maintain records of all such bans so that they may be reviewed in the future, extended to a Code of Conduct safety team as it is built, or otherwise maintained. If a member of the community is removed from an event they will not be reimbursed for any part of the event that they miss.
Once a resolution is agreed upon, but before it is enacted, a member of the CoC committee will contact the original reporter and any other affected parties and explain the proposed resolution. The CoC committee member will ask if this resolution is acceptable, and must note feedback for the record. However, the CoC committee is not required to act on this feedback.
In the event of any conflict of interest such that one or more members of the the Code of Conduct Committee are unable to evaluate or enforce the reported violation, they will recuse themselves from any discussion of the issue in question.
This Code of Conduct is adapted from the Turing Way Code of Conduct, which is licensed under a Creative Commons Attribution 4.0 International (CC BY 4.0 CA) license.