Events
{vendor.name}
+Violations
Policy Handbook
+
Mission Statement:
+ Portland Indigenous Marketplace supports indigenous artists and + entrepreneurs by providing barrier-free, culturally respectful spaces that + encourage cultural resilience and economic sustainability by promoting + public education through cultural arts +Introduction:
++ The nonprofit Portland Indigenous Marketplace and their + Indigenous Marketplace programming together with vendors and event + staff have compiled this Vendor Policy Handbook to better communicate all + rules and expectations from vendors that are part of the Indigenous + Marketplace programming. +
+ By following the rules and policies outlined in this Vendor Policy Handbook + you help keep the Indigenous Marketplace community a supportive, viable + and enjoyable environment for the entire community. As an approved + Indigenous Marketplace vendor, you are responsible for informing yourself + and your staff about following all applicable marketplace rules, policies and + regulations set forth in this Vendor Handbook as well as local, tribal, state + and federal policies, rules and guidelines. All vendors are asked to comply + with the rules and policies outlined by the Vendor Policy Committee to + remain a vendor in good standing. + This is a live document and this organization’s serving Board, Executive + Director, and the Vendor Policy Committee reserve the right to modify the + policies of the Indigenous Marketplace as circumstances warrant. Vendors + will receive advance warning, and a revised copy of the rules as soon as + changes are incorporated into the rules. + Questions or concerns can be sent to info@indigenousmarketplace.org + or 503-901-3881 + Portland Indigenous Marketplace:Vendor Policy Handbook + +Indigenous Marketplace Vendor Policies:
++ 1. a. Vendors agree to donate one raffle item to the organization per + marketplace day that they participate in as a vendor. The item + donated should be a true representation of the vendor's talent/booth + with a value of at least $20. Upon review donation could qualify for a + maximum of 2 days raffle donation. + b. In Nov/Dec of each year every approved vendor will be asked to + donate a Silent Auction item with a value of a minimum of $50. + This donation will be needed to participate as an approved + Indigenous Marketplace vendor into the following of each year. +
++ 2. Vendors agree that all products are made or designed by the Vendor. + Used or flea-market goods, manufactured items, or commercialbrand merchandise are not permitted for sale at the Indigenous + Marketplace events. Buying products from another vendor, + wholesaler, store or other operation and then selling those products + un-altered or not personalized is prohibited at Indigenous + marketplaces events. Vendors may only sell products for which they + have been approved, per their application the Exception Process + Exhibit 3 (upon approval each vendor may have 1 approved item that they did + not make or design if the Vendor Policy Committee finds that the item integrates + into the vendors booth). +
+ 3. Attendance tracking begins with the first scheduled market day. + Vendors agree to cancel a market date by notifying staff at least 48 + hours in advance. Notice must be given by calling the general PIM + number 503-901-3881 or directly contacting the appropriate staff + member via phone or email. Vendors are allowed 2 excused absences + per market year. In addition, 2 emergency cancellations are permitted + without proper notice. + ++ 4. Vendors agree to set up by the start time of the Indigenous + marketplace events and stay for the duration of marketplace hours. If + vendor is running late or if a need to leave before the marketplace + ends arises, vendors agree to communicate with staff before initiating + any pack up. In such case during breakdown, the utmost care must be + taken to ensure the safety of our customers and fellow vendors. Staff + reserves the right to ask vendor to cover table until the end of planned + marketplace hours. +
++ 5. Vendor space at the Indigenous Marketplace events will only be + shared with other approved Indigenous Marketplace vendors. Any + family or friends with the intent to vend will need to complete a + vendor application and be approved before vending. (Family, friends + and staff are welcomed in your space if they are there to support not sell their + own products) +
++ 6. Vendors agree when using canopies/tents they must have four + grounded and weighted corners. A minimum of 20 pounds of weight + is required to hold down and to secure EACH canopy leg. Weights will + be inspected periodically to ensure proper weights are attached to + your canopies. **Each vendor is responsible for damages incurred + due to fly-aways of their display, canopy or inventory** PIM staff + strongly encourage set ups that can be stabilized when winds pick up. + PIM is not responsible for any personal losses or damages. +
++ 7. Vendors agree not to drive any motorized vehicle in the marketplace + area during marketplace hours. If late arrivals or early pack ups + occur, you will not be able to drive your vehicle into the marketplace + area to unload or load but carts and equipment may be available for + loading/unloading needs. +
++ 8. Before leaving the market, all vendors must clean their booth spaces + and ensure that all litter, broken equipment, produce, and other + product debris is removed. +
++ 9. While imitation is the sincerest form of flattery, please respect your + fellow vendors’ ideas and concepts and refrain from copying them. +
++ 10. Vendors agree to engage in respectful communications with staff, community members, and volunteers. + Complaints concerning policies 1-10 must be submitted by completing the + Indigenous Marketplace Complaint Form in hardcopy (Exhibit 1) or digital + form to PIM staff within 24-48hrs of the marketplace day that the alleged + violation is observed. The complaint will then be given to the Vendor Policy + Committee for review. The complaint must clearly identify the alleged + person of interest, either through vendor name, business name or booth + location on the day of the infraction, plus provide the staff with written + evidence as to the nature of the alleged violation. +
+What happens when a policy complaint occurs?
+When a complaint is brought forward by community, vendors, + volunteers or staff the Vendor Policy Committee will review complaint. If + the complaint is found valid the vendor of interest will receive a notice of + the appropriate level of accountability. + 1. First infraction. A warning will be issued (exhibit 3) to vendor + in writing/email and recorded in file/history of vendor. + 2. Second infraction. A face to face or zoom meeting will be + needed with staff and Vendor Policy Committee before + returning to in person events. This infraction will be recorded in + writing/email to the vendor and recorded in file/history of + vendor (exhibit 3). + 3. A plan of separation for the Indigenous Marketplace + programming and the Vendor. For severe infractions including + but not limited to violence and hate the plan of separation may + be permanent. This plan of separation will be shared in + writing/email to the vendor and recorded in file/history of + vendor (exhibit 2). + Portland Indigenous Marketplace:Vendor Policy Handbook + 4. Extreme Exceptions: Staff and the Vendor Policy Committee + hold the right for severe violations that include but not limited + to violence and hate to recommend the plan of separation to be + activated with the first validated infraction with written + reasoning (exhibit 2) of being extreme to be reviewed by the + Board of Directors of the Portland Indigenous Marketplace. + This Extreme Exception will be shared in writing/email to the + vendor and recorded in file/history of vendor (exhibit 2). + Portland Indigenous Marketplace is committed to providing access, equal + opportunity and reasonable accommodation for individuals with + disabilities, medical needs and other barriers in its services, programs, and + activities. To request reasonable accommodations through contact below. + info@indigenousmarketplace.org + or
503-901-3881
+ Thank you for being a part of the Indigenous Marketplace community! + + +